How can I create a message to tell people I am away from Hong Kong through Email ?

Please set the out-of-office messages in BOTH CWEN (i.e. xxxx@cuhk.edu.hk) account and Internal Mail Account (Exchange Email Account) by following below instructions respectively.

• Settings for Campus Wide Email System (CWEN)

The campus-wide email system is running a service called vacation. All you need to do is to edit a text message and then upload to the email server. The setup can be done by yourself with the details procedures listed by ITSC at the web page http://www.cuhk.edu.hk/itsc/network/app/email/vacation.html .

REMARK: Please notice that you can not use this service with the email forwarding at the same time.

• Settings for Internal Mail Account (Exchange Email Account)

The Out of Office Assistant is a tool within Outlook that, when turned on, sends a message informing the sender of an email that you are out of the office, for how long and if noted who queries should be referred to.

To access the out of office assistant:

1. Click on the Inbox icon in the Outlook Shortcuts, if you are not already there.
   
   
2. Click on Tools > Out of Office Assistant.
   
   
   
3. The Out of Office Assistant screen will appear and the first radio button indicating that “I am currently in the office” is selected.
   
   
4. Click on the radio button stating “I am currently Out of the Office”.
   
   
5. In the AutoReply text box, enter the message you wish the sender of incoming email messages to receive.
   
   
6. Click OK or hit the Enter key to engage the Out of Office Assistant.

Note: Only individuals that utilize Outlook will receive messages from the Out of Office Assistant.